All intending exporters of Fruits and Vegetables are welcome to register with the Phytosanitary and Quarantine Inspection Services in the Department of Crop Inspection and Certification, that is the National Plant Protection Organisation in the Ministry of Agriculture Animal Industry and Fisheries.
Step by step procedure
- Register with the Uganda Registration Services Bureau
- Register with an Exporter Association and undergo orientation and pre-checks by the Association. Upon successful completion the Association should forward your request in writing to the Ministry. Here, the request should be copied to the FFV Exporter Apex body, MAAIF and the Ministry of Trade to Uganda Export Promotion Board (UEPB) for training in export readiness.
- Undergo an export readiness test with UEPB, in areas of Market Knowledge, Product Knowledge, Production Control Knowledge, Quality control, Export Communication, general knowledge on SPS.
- On successful completion of stage 3, you should receive a NO OBJECTION from UEPB and then submit an application to the Commissioner for Crop Inspection and Certification, including a request for audit of your packhouse and production / outgrower scheme.
- Before audit and inspection by MAAIF, you should prove with evidence, previous successful orientations at stage 1 to 3 and submit an application with attachments to MAAIF.
- Applicants for registration for export are required to prove ownership/hired/rented/shared pack house, before commencement of MAAIF audit.
- Applicants for registration for export are also required to show proof of either own nucleus farm or and have contracted farmers
- Other requirements include a TIN Number from the Uganda Revenue Authority (URA), REX numbers for EU Exporters
- As an applicant, you should also demonstrate capacity to transport produce hygienically without contamination
- On successful review of application by the Commissioner, approval for audit shall be granted.
- The audit shall take a period commensurate to the number and how far the out growers and pack house are located.
- On completion of the MAAIF audit, the Inspection team shall submit the report to the Commissioner within 24 hours after audit for official recommendations. A copy shall be submitted also to the export company.
- Upon successful recommendation from the Commissioner for Crop Inspection and Certification the Applicant can then be issued a MAAIF registration number as an FFV exporter that shall be always stamped on each cargo box before export as part of traceability requirements.
Also Important to Note:
No company will be registered for purposes of exporting without a physical address and an approved producer traceability system;
MAAIF may de-register/suspend any export company if found to be non-compliant; and may only re-register it after the company has put corrective measures in place.
De-registration shall range for a period of 6 to 12 months
Suspension shall range for a period of one to 24 weeks (6 months)
The Non-compliance that can lead to de-registration includes; but not limited to possession and or use of fraudulent certificates, these include those:
- not authorized by the NPPO
- issued on forms not authorized by the issuing NPPO
- issued by persons or organizations or other entities that are not authorized by NPPO
- re-use of phytosanitary certificates in any form
- those containing false or misleading information
- Exporting prohibited articles
- Concealing non inspected articles
- Companies that are suspended and register themselves under another name or export under other exporters
- Consecutive errant non-complying exporters
The Non-compliance that can lead to suspension includes; but not limited to
- Having been intercepted twice without appropriate corrective measures and being non communicative with the NPPO
- Without appropriate traceability system
- Registered Exporters who are found to be facilitating un-registered/non-compliant companies in anyway/form.
- Exporter found with non-compliant consignment(s) along the commodity chain and shall incur the cost of inspection, destruction and inspection of destruction.
- Hindering inspectors from performing their professional duties.
Preparing for the audit, What you need to know
Take your company through a pre-audit check using these templates to prepare for the audit.