All intending exporters of Fruits and Vegetables shall register with the Phytosanitary and Quarantine Inspection Services (PQIS) in the Department of Crop Inspection and Certification (DCIC), that is the National Plant Protection Organisation (NPPO) in the Ministry of Agriculture Animal Industry and Fisheries, (MAAIF). The procedure shall be step by step as follows:
- Register with the Uganda Registration Services Bureau;
- Register with an Exporter Association and under go orientation and pre checks by Association; On successful completion, be forwarded in writing by the specific association management, copy to the FFV Exporter Apex body, MAAIF and Ministry of Trade to Uganda Export Promotion Board (UEPB) for training in export readiness.
- Undergo an export readiness test with UEPB, which includes Market Knowledge; Product Knowledge; Production Control Knowledge; Quality control, Export Communication; general knowledge on SPS. On successful completion of stage 3, receive a NO OBJECTION from UEPB and then apply to the Commissioner responsible for DCIC, for pack house and production / out grower scheme audit.
- Before audit and inspection by MAAIF, exporter shall prove with evidence, previous successful orientations at stage 1 to 3 and submit an application with attachments to MAAIF.
- Applicants for registration for export shall be required to prove ownership/hired/rented/shared pack house, before commencement of MAAIF audit.
- Applicants for registration for export shall be required to show proof of either own nucleus farm or and have contracted farmers;
- Have a TIN Number from URA;
- Have REX numbers for EU Exporters;
- Demonstrate capacity to transport produce hygienically without contamination;
- On successful review of application by the NPPO, approval for audit shall be granted by the Commissioner, supported through a PPP. The audit shall take a period commensurate to the number and how far the out growers and pack house are located.
- On completion of MAAIF DCIC audit, the Inspection team shall submit the report to the responsible Commissioner with 24 hours after audit for official recommendations. A copy shall be submitted also to the export company.
- On successful recommendation from Commissioner Crop Inspection and Certification, Applicant shall be issued a MAAIF registration number as an FFV exporter that shall be always stamped on each cargo box before export as part of traceability requirements.
No company will be registered for purposes of exporting without a physical address and an approved producer traceability system;
MAAIF may de-register/suspend any export company if found to be non-compliant; and may only re-register it after the company has put corrective measures in place.
De-registration shall range for a period of 6 – 12 months
Suspension shall range for a period of 1 week - 24 weeks (6 months)
The Non-compliances for de-registration may include; but not limited to possession and or use of fraudulent certificates, these include those:
- not authorized by the NPPO;
- issued on forms not authorized by the issuing NPPO;
- issued by persons or organizations or other entities that are not authorized by NPPO;
- re-use of phytosanitary certificates in any form;
- those containing false or misleading information.
- Exporting prohibited articles;
- Concealing non inspected articles;
- Companies that are suspended and register themselves under another name or export under other exporters;
- Consecutive errant non-complying exporters;
The Non-compliance for suspension may include; but not limited to
- Having been intercepted twice without appropriate corrective measures and being non communicative with the NPPO;
- Without appropriate traceability system;
- Registered Exporters who are found to be facilitating un-registered/non-compliant companies in anyway/form.
- Exporter found with non-compliant consignment(s) along the commodity chain and shall incur the cost of inspection, destruction and inspection of destruction.
- Hindering inspectors from performing their professional duties.