Calls For Expressions of Interest

REPUBLIC OF UGANDA

Ministry of Agriculture, Animal Industry, and Fisheries

P.O. Box 102

Entebbe – UGANDA

24 June 2019

Our ref.: FED/2018/397429 /SUP03

SUBJECT: INVITATION TO TENDER FOR THE SUPPLY OF FIVE 4WD DOUBLE CABIN PICKUPS (LOT 1), ONE 4WD STATION WAGON (LOT 2) AND 28 MOTORCYCLES (LOT 3)

Dear Sir/Madam,

This is an invitation to tender for the above mentioned supply contract. Please find enclosed the following documents, which constitute the tender dossier:
A. Instructions to tenderers
B. Draft contract and special conditions, including annexes

• Draft contract
• Special conditions
• Annex i: general conditions
• Annex ii +iii: technical specifications + technical offer (to be tailored to the specific project)
• Annex iv: budget breakdown (model financial offer)
• Annex v: forms

C. Further information

• Administrative compliance grid
• Evaluation grid

D. Tender form for a supply contract

Annex 1 - Declaration of honour on exclusion and selection criteria…..Form a.14

For full information about procurement procedures please consult the Practical Guide and its annexes, which can be downloaded from the following web page: http://ec.europa.eu/europeaid/prag/document.do

We look forward to receiving your tender before the submission deadline at the address specified in the Instructions to tenderers.

By submitting a tender you accept to receive notification of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received by you on the date upon which the contracting authority sends it to the electronic address you referred to in your offer.

REPUBLIC OF UGANDA

Ministry of Agriculture, Animal Industry, and Fisheries

P.O. Box 102

Entebbe – UGANDA

31st/05/2019

Our ref: FED/2018/397-275/MAOPE01

Subject: Invitation to Tender for the Supply and Delivery of Motor Vehicle & Motorcycles to the Ministry of Agriculture Animal Industry and Fisheries - Support to the Promotion of Commercial Aquaculture Project in Uganda

This is an invitation to tender for the above-mentioned supply contract. Please find enclosed the following documents, which constitute the tender dossier.

1. Instructions to tenderers

2. Draft contract and special conditions, including annexes

• Draft contract
• Special conditions
• Annex I: general conditions
• Annex II + III: technical specifications + technical offer (to be tailored to the specific project)
• Annex IV: Budget breakdown (model financial offer)
• Annex V: forms

3. Further information

• Administrative compliance grid
• Evaluation grid

4. Tender form for a supply contract

Annex 1 – Declaration of honour on exclusion and selection criteria (Form a.14)

For full information about procurement procedures please consult the practical guide and its annexes, which can be downloaded from: agriculture.go.ug/tender-to-supply-motor-vehicle-and-motorcycles/

We look forward to receiving your tender which has to be sent no later than the submission deadline at the address specified in the instructions to tenderers.

By submitting a tender, you accept to receive notifications of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received by you on the date upon which the contracting authority sends it to the electronic address you referred to in your offer.

If you decide not to submit a tender, we would be grateful if you inform us in writing, stating the reasons for your decision

Ethel Kamba

For. Permanent Secretary

REPUBLIC OF UGANDA

Ministry of Agriculture, Animal Industry, and Fisheries

P.O. Box 102

Entebbe – UGANDA

AGRICULTURE CLUSTER DEVELOPMENT PROJECT (ACDP)

JOB OPPORTUNITIES

ABRIDGED NOTICE OF EXPRESSION OF INTEREST

1. The Government of the Republic of Uganda through the Ministry of Agriculture, Animal Industry and Fisheries (MAAIF) applied for financing from the World Bank towards the cost of the Agricultural Cluster Development Project (ACDP) and intends to apply part of the proceeds for the Recruitment of staff for the Agriculture Cluster Development Project (ACDP).

2. The Ministry of Agriculture, Animal Industry, and Fisheries invites sealed expressions of interest from eligible consultants for the following positions;

No.	Procurement Reference Number	Subject of Procurement
1.	MAAIF-ACDP/CONS/18-19/00300/1	Matching Grant Manager
2.	MAAIF-ACDP/CONS/18-19/00300/2	Matching Grant Officers (02)
3.	MAAIF-ACDP/CONS/18-19/00342/1	Geographical Information System (GIS) Specialist
4.	MAAIF-ACDP/CONS/18-19/00342/2	Graduate Engineers (04)
5.	MAAIF-ACDP/CONS/18-19/00342/3	Irrigation Agronomist
6.	MAAIF-ACDP/CONS/18-19/00343/1	Communication and Knowledge Management Specialist
7.	MAAIF-ACDP/CONS/18-19/00343/2	Administrative Assistant

3. The Ministry of Agriculture, Animal Industry and Fisheries (MAAIF), the executing agency, now invites suitably qualified candidates, to apply for the above Positions.

4. The shortlisting shall be conducted in accordance with the World Bank's Guidelines: Selection and Employment of providers (under IBRD Loans and IDA Credits & Grants) by World Bank Borrowers (Jan 2011) Consultants Guidelines.

5. Sealed Expression of Interest (application letters, curriculum vitae and copies of the academic documents) should be submitted to the address below not later than 11:00am, 4^th April 2019.

Please indicate the position being applied for on top of the envelope.

Address: The Permanent Secretary

Ministry of Agriculture, Animal Industry, and Fisheries

Procurement and Disposal Unit Office,

Plot 16-18, Lugard Avenue,

P.O. Box 102, Entebbe - UGANDA.

Email address: ps@agriculture.go.ug

Telephone: 0414 320 004/ 323 990 Fax: 0414- 321 255

The detailed notice of expression of interest is available at the Entity’s website at http://www.agriculture.go.ug

Pius Wakabi Kasajja

PERMANENT SECRETARY

1. BACKGROUND

The Ministry of Agriculture, Animal Industry and Fisheries (MAAIF) is implementing the Agriculture Cluster Development Project (ACDP) with support from the World Bank. The ACDP has been designed to raise agricultural productivity and marketing of selected commodities in ‘cluster’ areas, with special attention to small-scale farmers to address unmet domestic demand and to expand regional exports. In line with Government’s strategy, this will be achieved through increased productivity, value addition and export of selected commodities, namely maize, beans, rice, cassava and coffee.

For purposes of this project, a commodity cluster has been defined as a coherent area comprising on average 3 districts, with similar proven potential for one or two focused commodities, as well as the presence of value chain actors including producers, traders, processors and service providers; a multi-stakeholder innovation platform (MSIP) and basic market infrastructure. This cluster approach is also intended to identify policy and institutional impediments to competitiveness and innovation. This is because MAAIF concluded that cluster development and value chain enhancement must go hand in hand if a cluster aims to promote innovation-based competitiveness.

The selection of ‘cluster’ districts for ACDP was based on the following criteria:

1. Production and marketing level for targeted commodity
2. Potential for productivity increase within sustainable production systems
3. Potential for increased level of commercialization/marketing.

2.0 Justification for the Consultancy

Monitoring and Evaluation is one of the key components of any development project and its plays a key role in improving the project design, management, and in consistently and effectively monitoring the implementation and evaluating the impact of specific activities among the beneficiaries or target population. The M&E Manual is intended to support or strengthen: (1) The understanding of the conceptual frameworks for ACDP design and planning for which monitoring and evaluation systems will be based; (2) the identification and understanding of the key components of monitoring and evaluation systems; (3) the understanding of the synergistic relationships between ACDP design and management, and M&E systems in order to determine the expected impact, objectives, and how they will be achieved; (4) the knowledge of the various tools and frameworks for ACDP M&E design, planning, and management; (5) the determination of appropriate indicators and targets for both implementation processes as well as project outcomes and impact; (6) Identification of potential sources and tools for collecting and analyzing information, and tracking progress and impact; (7) The development of the effective, flexible and responsive M&E Plans; and (8) the recording and sharing of information on best practices and lessons learned in M&E among the ACDP stakeholders. To fulfill the above intentions, the Ministry Agriculture Animal Industry and Fisheries is hiring a consultant to facilitate the development of the project M&E plan and manual.

A. Objective of the Consultancy

The overall objective of the consultancy is the development of an M&E Plan and Manual.

B. The scope and tasks

The exercise will involve both desk work and consultative meetings resulting into: (1) Development of a M&E plan based on the Results Framework as in the Project Implementation Manual (PIM) and Project Appraisal Document (PAD).

C. Qualifications and Experience

The consultant must have the following qualifications and experience:

• At least a master’s degree in any of the following; Agricultural Economics, Statistics, Economics, Rural Development and Biological Sciences, Monitoring and Evaluation.
• At least ten years of demonstrable experience in the above fields
• Demonstrate knowledge and experience in managing M&E systems
• Strong analytical, communication and writing skills
• Ability to facilitate and work with multi-disciplinary teams
• Knowledge of WB guidelines/policies and procedures that are desirable
• Demonstrable leadership skill to help in multi-tasking

Note: The Individual consultant should attach evidence of at least two (2) jobs or appointment letters to confirm that you participated in such assignment.

D. The timeframe of the assignment

The consultancy services required will take five (5) weeks starting the day the contract is signed.

E. Administration and Reporting

The consultant will report to the Permanent Secretary through the Project Task Manager.

F. Deliverables

The suggested timetable for the deliverables is as follows with the initial activity based on the date of signing the contract:

#	Item	Content	Duration
1.	Inception Report on development of the M&E Plan & Manual	The Inception report shall include the introduction, objectives of the exercise, detailed proposed approach for undertaking the exercise, implementation plan, clear timelines, key tasks, deliverables among others. The Consultant will be required to present the inception report to the Project Implementation Unit, review and submit the final inception report.	One (1) Week
2.	Draft M&E Plan & Manual	Among others, the plan should include an Introduction, Purpose of M&E Plan, project overview, Project Description, goals and other objectives, Logical Framework, Theory based Evaluation, Indicators, data quality, flow and use, stakeholders, evaluation details, reporting arrangements and templates, appendices (indicators and targets, M&E team and ToRS, costings etc.)	Two (2) Weeks
3.	Final M&E Plan & Manual	Same as (4) above, and/or reviewed by the MAAIF Project Implementation Unit.	One (1) Week

G. Proposed Payments

The consultancy fees will include operational fees to cover travel, fuel, stationery, daily subsistence allowances, printing the M&E Plan & Manual, and other relevant documents, courier costs (if applicable) and unit costs should be calculated as a per day tariff (e.g. fees). Payments will be made as per schedule of deliverables below:

• 30 upon presentation of an inception report;
• 70% on presentation of final M&E Plan & Manual

H. Role of MAAIF

The Ministry will, among others:

• Make available to the consultant, any key documents and informants;
• Facilitate review workshops seeking stakeholders’ inputs into drafts;
• Approve the final M&E Plan and Manual.
• Ensure that the M&E team is available to work with and introduce the consultant relevant individuals or stakeholders in the project.

THE REPUBLIC OF UGANDA

BID NOTICE UNDER NATIONAL COMPETITIVE BIDDING (NCB)

AGRICULTURE CLUSTER DEVELOPMENT PROJECT (ACDP)

Credit Number: IDA. 56110

PROCUREMENT OF WORKS FOR ESTABLISHMENT OF SMALLHOLDER COFFEE IRRIGATION SYSTEMS IN KALUNGU, MASAKA, RAKAI, KYOTERA, MPIGI, MUBENDE AND KYENJOJO DISTRICTS UNDER ACDP

PR. NO. MAAIF-ACDP/WORKS/2018-19/00458

1. The Government of Uganda represented by the Ministry of Agriculture Animal Industry and Fisheries (MAAIF) received financing from the World Bank toward the cost of the Agriculture Cluster Development Project (ACDP), and intends to apply part of the proceeds towards payments under the contracts for Establishment of smallholder coffee irrigation systems.

2. The Ministry of Agriculture, Animal Industry and Fisheries (MAAIF) as the implementing agency for the project now invites sealed bids from eligible bidders for establishment of smallholder coffee irrigation systems:

Lot 1-Kalungu and Masaka Five (5) sites;

Lot 2- Rakai, Kyotera and Mpigi Five (5) sites;

Lot 3: Mubende and Kyenjojo Four (4) sites.

3. Bidding will be conducted through the National Competitive Bidding procedures as specified in the World Bank’s Guidelines: Procurement of Goods, Works and Non-Consulting Services under IBRD Loans and IDA Credits & Grants by World Bank Borrowers (“Procurement Guidelines”), and is open to all eligible bidders as defined in the Procurement Guidelines. In addition, please refer to paragraphs 1.6 and 1.7 setting forth the World Bank’s policy on conflict of interest.

4. Interested eligible bidders may obtain further information from Ministry of Agriculture, Animal Industry and Fisheries, Procurement and Disposal Unit and inspect the bidding documents during office hours Monday to Friday 09:00 a.m. to 4:00 p.m. (local time) at the address given below.

5. A complete set of bidding documents in English may be purchased by interested eligible bidders upon the submission of a written application to the address below and upon payment of a nonrefundable fee of Ugx: 100,000/= (One Hundred Thousand Shillings Only). Payments shall be made through banks authorized to receive Nontaxable revenue. The bidding document will be picked from Procurement and Disposal Unit (PDU) Ministry of Agriculture, Animal Industry and Fisheries (MAAIF).

6. There shall be a pre-bid meeting on April 4, 2019 at 10:30am in the Minister’s Boardroom, Ministry of Agriculture, animal industry and Fisheries (MAAIF)- Entebbe.

7. Bids must be delivered to the address below at or before 11:00 a.m. on April 18, 2019. Electronic bidding shall not be permitted. Late bids will be rejected. Bids will be publicly opened in the presence of the bidders’ designated representatives and anyone who choose to attend at the address below at 11:05 a.m. local time on April 18, 2019.

8. All bids must be accompanied by a Bid Security. The amount of Bid Security per lot is reflected below:

Lot 1: UGX: 26,000,000/=

Lot 2: UGX: 28,000,000/=

Lot 3: UGX: 22,000,000/=

9. The address (es) referred to above is:

PERMANENT SECRETARY

Attn: Head, Procurement and Disposal Unit (HPDU)

Ministry of Agriculture, Animal Industry and Fisheries
Plot 16/18 Lugard Avenue,
P. O. Box 102
Entebbe, Uganda
Email Address: procurement@agriculture.go.ug

TERMS OF REFERENCE

1. Background

Farmland Planning Division is under the Department of Agricultural Infrastructure, mechanization and Water for Agricultural Production (DAIMWAP) in the Ministry of Agriculture Animal Industry and Fisheries (MAAIF). The overall objective of the division is to promote policy guidelines and build institutional capacity in farmland planning and ensure sustainable agricultural development in the country.

Farmland planning services are necessary for improving organization and sustainability of agricultural development initiatives. This involves practical assessment of physical aspects of the farm (soil, water, vegetation and topography) considering the desired investments for the farmer in order to derive maximum profits/benefits from farming on a sustainable basis. Farmland planning helps farmers achieve their goals while enhancing natural resources and environment protection. This is explained in many aspects.

• Through proper farm design, enterprise and infrastructure arrangement, a farmer saves up to 730 hours of labor in a year bearing in mind that labor represents between 40 – 70% of the costs of agricultural production.
• Proper farm planning eases farm mechanization operation as well as establishment of water for agricultural production infrastructure.
• Farmland planning, through establishment of soil erosion control structures is critical in enhancing land productivity and conservation of soil and aquatic life. Empirical evidence shows that land degradation in Uganda causes a GDP loss of between 4-12%. Soil erosion accounts for 85% of this loss whose extent ranges from 90% to 20% in the highlands and lowlands, respectively. Land productivity is reduced by 29% due to loss of nutrients through soil erosion.
• Farmland planning controls runoff of eroded soil, animal wastes, agro-chemicals which are currently the cause of serious pollution and siltation of water bodies and eutrophication (overgrowth of plants on water bodies) resulting in reduction of fish stocks.
• Mapping farmlands with GIS technology aids collection of accurate data on farmed acreages and production figures critically required for agricultural planning.
• With population explosion, farmland planning aids regulation or control of land fragmentation while promoting land consolidation for optimum and sustainable agricultural production.
• Land use planning aids identification and conservation of critical land mass for agriculture in the face of growing urbanization and other developments - authorizing land-use changes.
• Farmland mapping is critical in facilitating farmers formalize their customary land ownership through title acquisition – a necessary element in agricultural commercialization.
• With the increasing infrastructure, mining and industrial developments, farmland planning is critically important to aid land valuation where compensation is demanded.
• Well planned farmlands create an attractive agricultural landscape which is a precursor for promoting agro-tourism.

Today, small holder farming constitutes a bigger portion of the farming community but there is virtually no farmland planning and therefore establishing the potential capabilities of the different parcels of land through topographic and soil surveys cannot be undertaken. Unless the farmlands and the various land uses therein are planned, there will be difficulty in organizing small holder farming units to greater productivity.

The Ministry therefore, wishes to procure services of a consultant to develop a farmland planning strategy and Farmland planning guidelines to revitalization of and delivery of farmland planning services necessary to enhance sustainable agricultural productivity, household food, and nutrition and income security in Uganda.

2. Objective of the Consultancy

To develop a Farm Planning Strategy and Farm Planning Guidelines to guide actors/ stakeholders in improving delivery of farmland planning services as well as their contribution to enhanced agricultural productivity, household food, nutrition and income security in Uganda.

3. Tasks of the Consultant

The Consultant will undertake the following activities:

Inception Report

Prepare and present to the DAIMWAP an Inception report outlining the consultant’s interpretation of the ToR’s, the methodology and key outputs to deliver the assignment including work plan and schedule of activities and the report tables of content for the strategy and guidelines;

Conduct a Desk Review

• Review past, on-going and planned farmland planning policies, plans and programs and relevant reports.
• Carry out a situation analysis of the status of farmland planning services and give a profile of successes or failures as well as a SWOT Analysis that should guide future actions
• Review and document literature on existing farmland planning practices/ case studies.

Conduct a field assessment

• Identify and assess Farmland planning challenges, priority issues and good practices in line with relevant policies, plans, programs that should inform future action.
• Undertake a Stakeholder mapping of Farmland planning actors, gather information from various categories of farmland holders and assess their farmland planning needs.
• Carry out an assessment of capacity building, technology needs, policy and institutional measures needs of farm planners to improve farmland planning service delivery.
• Identify major Farmland Planning issues, gaps requiring action and suggest interventions / plan of actions with potential actors and collaborating partner organizations.

Write the Farmland Planning Strategy

• Prepare a 5 year National Medium-Term Priority Framework (NMTPF) for revitalizing the functions of the farmland planning unit including a costed implementation plan.
• Develop a Monitoring and Evaluation Framework for the NMTPF.

Write the Farm Planning Guideline

Prepare a Farmland Planning Guideline for farm planners and farmland users that includes the following element:

• Policy, legal and institutional base for farmland planning in Uganda
• Objectives, principles, activities and requirements for planning of various farm holding categories
• Fact sheets about farmland planning practices, technologies and approaches/ case studies to demonstrate them.
• Design and cost farm land planning activities to help to strengthen farmer’s capacity to increase productivity, improve resilience to climate change and achieve land degradation neutrality under different farm holding scenarios.
• Outline sources, contacts, procedures and steps to be followed in accessing Farmland services
• A directory of farm planning service providers in Uganda and East Africa

Prepare policy briefs on Farmland Planning Strategy and Guidelines

4. Outputs and Deliverables

In line with the objectives of the consultancy assignment the consultant will be expected to produce and submit:

• An Inception report.
• A Situation Analysis report on farmland planning in Uganda
• A Stakeholder Consultation Report on farmland planning
• A Farm Planning Strategy for the AIMWAP Department
• Farm planning Guidelines for Farm planners and Farm managers
• Policy Briefs on Farmland Planning Strategy and guidelines for Uganda

5. Duration of the assignment.

The assignment will be for a period of 6 Months scheduled as below:

	Deliverables/ Outputs	Duration
1.	Inception report	2 Weeks
2.	Situation Analysis report on farmland planning	4 Weeks
3.	Stakeholder Consultation Report on farmland planning	6 Weeks
4.	A Farm Planning Strategy for the AIMWAP Department	5 Weeks
5.	Farm planning Guidelines for Farm planners and Farm managers	4 Weeks
6.	Policy Briefs on Farmland Planning Strategy and guidelines for Uganda	3 Weeks
	TOTAL	24 Weeks

6. Qualification and Education Experience

Education:

The Consultant should have at least a Master’s degree in any of the following fields; Agriculture, Agricultural Economics, Fisheries and Aquaculture, and Natural Resource Management from a recognized and reputable institution.

Experience:

• Demonstrated Technical knowledge and understanding of farmland planning and surveying.
• A solid track record in, Agriculture, livestock, fisheries, and rural appraisals, with at least Seven 7years’ experience in the field of agricultural policy analysis and planning and other related areas.
  Must have undertaken similar or related assignment in Sub-Sahara Africa
• Familiar with socio-economic set up of farming communities in Sub-Sahara Africa and knowledge of the local content will be an added advantage.
• Experience in working with various stakeholders including civil society, government institutions, and international organizations is an added advantage.
• Demonstrated ability and excellent communication skills to facilitate and coordinate interviews and focus group discussions.
• Note: The Individual consultant should attach evidence of at least two (2) jobs or appointment letters to confirm that you participated in such assignment.

7. Consultancy Implementation Arrangements

The consultant shall work closely and be supervised by the ACDP Project Coordinator and report to the Permanent Secretary, Ministry of Agriculture, Animal Industry and Fisheries (MAAIF) through the Department of DAIMWAP. Day to day activities and backstopping of the consultant will be facilitated by the ACDP Coordinator.

THE REPUBLIC OF UGANDA

MINISTRY OF AGRICULTURE, ANIMAL INDUSTRY AND FISHERIES

AGRICULTURE CLUSTER DEVELOPMENT PROJECT

Terms of Reference for MAAIF Gender Strategy

February 2018

Introduction

Uganda’s second National Development Plan (NDP II) enlists agriculture as one of the leading five sectors with the highest multiplier effect on economic growth and development. In 2016/17, the sector accounted for 25 percent of the country’s GDP from 23.7 percent in 2015/16. The Ministry of Agriculture, Animal Industry and Fisheries (MAAIF) in turn developed a Development Strategy and Investment Plan (DSIP) now Agriculture Sector Strategic Plan (ASSP) to operationalize the sectoral plans in the NDP II. The main purpose of ASSP is to contribute to national wealth creation and increased employment along the Agricultural Enhancement Chains in a sustainable manner. Agriculture is the single largest activity that employs 87% of women and 63% men working on small holder farms. Men, women, and youth play significant roles in crop production, rearing animals, and fisheries. Despite their contributions greater gender inequalities seem evident especially of access to and control of production resources, sharing of benefits, and decision making.

• BACKGROUND TO DEVELOPMENT OF THE MAAIF GENDER STRATEGY

Although attempts have been made to take into account gender considerations in the course of its operations, the MAAIF has not been following a sector specific strategy to guide activities in that regard. The agriculture sector being the biggest employer (employing over 70% of Uganda’s population many of whom are women) makes it crucial for gender considerations to be taken into account by all major actors in the sector. With funding from IDA, NARO (one of MAAIF’s agencies) has developed a gender strategy that now guides its operations. In developing MAAIF’s gender strategy, there is need to make reference to and upscale the NARO strategy to cover the wider MAAIF, including all its respective agencies.

• OBJECTIVES OF THE ASSIGNMENT

The main objective of the assignment is to develop a sector-wide gender strategy that encompasses MAAIF and its agencies that is aligned to national gender mainstreaming guidelines.

• The specific objectives are to:

• Study and document existing initiatives in the sector and device means of building upon them
• Review the gender analysis report prepared under the ATAAS project with a view to leveraging upon information contained therein in preparing the gender strategy
• Identify best practices developed in similar sectors elsewhere and accordingly integrate them in the strategy
• Develop a clear action plan for capacity development, knowledge management and communication (popularising the gender strategy among stakeholders – internal and external).

4.0 SELECTION METHOD OF CONSULTANT

The consultant will be selected through Consultant Qualification Selection (CQS) in accordance with World Bank procurement guidelines.

5.0 SCOPE OF WORK

The assignment will cover the entire agriculture sector. The consultant will be required to develop a sector-wide gender strategy to guide future operations of the Ministry. The assignment will entail carrying out an analysis of existing initiatives in the sector and suggest ways of how they could fit into the wider strategy.

The detailed scope of the study is as follows:

• The consultant shall make an inception report that outlines methodological approach to be followed
• Review and refine the gender analysis report produced through the ATAAS Project and leverage upon information contained therein
• Review existing efforts on gender from a sector wide perspective through consultation of relevant MAAIF and Implementing Agency staff and other stakeholders

• Produce the draft MAAIF Gender Strategy

• Present the draft gender strategy at a stakeholder’s workshop to receive comments
• Incorporate Stakeholder comments.
• Produce a final revised MAAIF gender strategy.

6.0 DELIVERABLES

The following outputs are expected from the Consultant.

• Based on the TOR a proposed plan and methodology for carrying out the assignment should be submitted prior to the commencement of the assignment
• A gender analysis report for the sector
• A revised draft Agriculture, Animal Industry and Fisheries Gender Strategy.
• A workshop report after dissemination to stakeholders
• A final reviewed Ministry of Agriculture, Animal Industry and Fisheries Sector Gender Strategy

7.0 PROPOSED TIME FRAME

The assignment will be undertaken over a period of 3.5 months. The broad proposed time schedule is as follows:

No.	Activity	Time (Months)
1.	Prepare inception Report	0.25
2.	Comments on inception report	0.25
3.	Undertake detailed study (including field work)	1
4.	Preparation of draft report	0.5
5.	Comments on final report	0.5
4.	Organise workshop to share findings with stakeholders for comment	0.25
4.	Receive and incorporate comments on first draft and submit final draft	0.25

• REQUIRED EXPERTISE

Advanced University Degree (minimum Master’s Degree in gender studies, Social Sciences, development studies, political science or other related fields).

The service provider should have proven experience of at least 5 years in providing advisory services in the Uganda government sector, 2 of which should be biased towards the agriculture sector. Experience working in Sub Saharan Africa will be an added advantage.

Note: The Individual consultant should attach evidence of at least two (2) jobs or appointment letters to confirm that you participated in such assignment.

• REPORTING

The Consultant will report to the Permanent Secretary, Ministry of Agriculture, Animal Industry and Fisheries through the designated contract manager.

TERMS OF REFERENCE FOR CONSULTANCY SERVICES TO FACILITATE REVIEW THE PROJECT IMPLEMENTATION MANUAL FOR THE AGRICULTURE CLUSTER DEVELOPMENT PROJECT

Background

1. With Technical Assistance from the World Bank, the Ministry of Agriculture, Animal Industries and Fisheries (MAAIF) developed a comprehensive plan to operationalize the Agricultural Sector Development Strategy and Investment Plan (DSIP). The Action Plans operationalize the Non-ATAAS component of the DSIP and these forms the genesis for the Agricultural Cluster Development Project (ACDP) (P145037). The project will facilitate the government priority of increasing national food security as well as agricultural exports to the East Africa and COMESA markets. Therefore, the project is a strategic intervention for macro-economic growth, enhanced balance of trade, employment creation, and increased household revenues for smallholder farmers.
2. The Project Development Objective (PDO) is to raise on-farm productivity, production, and marketable volumes of selected agricultural commodities in specified geographical clusters. The project will support activities designed to raise both productivity and overall production of maize, beans, cassava, rice, and coffee, in 12 selected high-potential agricultural areas in Uganda, termed as “clusters.”
3. The project will complement the outcomes of the just ended World Bank financed Agricultural Technology and Agribusiness Advisory Services (ATAAS) Project, which focused on strengthening Agricultural Research and Agricultural Advisory services across the country. The ACDP project will continue from where the ATAAS project ended by promoting adoption and effective use of crop technologies and practices developed by the National Agricultural Research System and its private sector players.
4. The project was approved by the World Bank Board on April 9, 2015, the Financing Agreement signed on September 26, 2016, and the project effectiveness attained on January 23, 2017. To date, the first subsidy is yet to be issued, and as such, the project performance has been rated ‘Unsatisfactory’ was labelled a ‘problem project’. To improve project implementation performance and increase the disbursement rate, the Government of Uganda together with the World Bank, restructured the ACDP. The restructuring of the project led to changes in the project components, sub components and activities. The activities and investments to be supported under the restructured project are organized into four components as elaborated below:
   1. Component 1. Support for Intensification of On-Farm Production. The objective is to support intensification of on-farm production of five priority commodities namely, maize, cassava, beans, rice and coffee. The project will provide eligible farm households a diminishing matching grant to selected farmers to help them finance the purchase of key inputs, provide targeted training on the effective use of these same inputs, support MAAIF to strengthen its capacity to collect, analyze, and provide information on agricultural input markets, and to offer capacity-building services to input suppliers.
   2. Component 2. Value Addition and Market Access. This component aims to support activities and investments to enable Producer Organizations including Area-based Commodity Cooperative Enterprises (ACCEs); Rural Producer Organizations and farmers co-operatives to add value to their produce and access marketsThe activities that will be supported are: (1) to build the capacity and institutional development of Producer Organizations including Area-based Commodity Cooperative Enterprises (ACCEs); Rural Producer Organizations and farmers co-operatives to manage their business enterprises effectively; and to scale up their operations; (2) support locally based firms, cooperatives and associations to invest in community-level post-harvest handling, grading, bulking and storage, and processing for value addition using the matching grant to finance two-thirds of the cost of the investments; (3) support measures to eliminate bottlenecks and trouble spots in rural access roads critical for the movement of farm produce to markets.
   3. Component 3: Policy, Regulatory and Institutional Support. The component was restructured to put in place institutional frameworks to support key MAAIF functions such as strengthening policy formulation and regulatory functions collection of administrative agricultural statistics management of pest and diseases like Fall Armyworm infestation and feasibility studies related to inform investments in water for production. The specific activities are: (i) support investments that are expected to lead to the accreditation of the laboratories by providing equipment and human resource needs for a strong regulatory system support activities to increase MAAIF’s effectiveness in carrying out its role with respect to policy and regulatory regimes affecting agricultural input and output markets; (ii) support the to the establishment and operationalization of MAAIF’s agricultural statistical system including developing the system for collection of data and statistics from the national level to the local governments and private institutions; (iii)support studies to inform potential future investments in irrigation and drainage infrastructure for lowland rice; (iv) support activities to promote sustainable management practices for water resources and associated infrastructure through farmer groups and water users’ associations; (v) support the development of plans for land and water conservation in the vicinity of irrigation schemes; and (vi) the capacity development of MAAIF’s water for production unit.
   5. Component 4: Coordination and Management, and ICT Platform. This component has been simplified and is more focused on providing supporting services to the three technical components. It aims at financing the operating costs for the Project Coordination Unit, Cluster Multi Stakeholder Platforms and District Coordination Teams; undertaking monitoring and evaluation activities and impact evaluation studies; and developing and implementing web-based, geo-tagged ICT platforms for learning, knowledge management and stakeholders’ feedback.
5. The restructuring therefore, necessitates that the Project Implementation Manual (PIM) is reviewed and revised accordingly, to align it to the restructured project. To do this expeditiously, the Ministry wishes to procure the services of a senior technical specialist to facilitate and assist a Ministry technical team in preparing the PIM.
6. Justification for the Consultancy

The Project Implementation Manual (PIM) is a comprehensive guide for managing the implementation and closure of the projects. The challenge in the management and implementation of development projects is to achieve a common understanding, amongst many project partners, of the relevant rules and the requirements for all actors involved in every stage of project management and control, from the development through contracting, implementation, reporting and verification of expenditure, up to closure of the project. To reach a common understanding, it is important to develop detailed guidelines and clarifications on issues which are of interest to stakeholders. Following the restructuring process that resulted to a number of critical changes, its therefore important to revise the existing PIM to accommodate new changes so as to ensure successful management and implementation of project activities up to closure.

Objective of the Consultancy

The overall objective of the consultancy is to facilitate and assist the technical team and stakeholders to review and revise the Project Implementation Manual (PIM) for the Agriculture Cluster Development Project (P145037), to adapt it to the changes spelt out in the Project Restructuring Paper.

The scope and tasks

The consultant will facilitate and support the technical team under the oversight of the Project Coordinator, to finalize the PIM. To accomplish this, the consultant will also closely interact with the PCU team, project component heads, and top management of the Ministry of Agriculture, Animal Industry and Fisheries (MAAIF) and Technical personnel of the World Bank Country Office. The consultant will ensure that the PIM accurately captures inputs of the Project Implementation Team.

Under the direction of the Project Coordinator, the consultant will:

• Review relevant documents and the framework that has been developed to guide the preparation of the PIM, and will bring her/his skills to enhance the preparation and finalization of the PIM for ACDP;
• In consultation with the technical team, the consultant will facilitate planning and undertaking of any necessary consultations with project stakeholders, including undertaking field visits as may be necessary, and participate in those discussions
• Coordinate the input of technical team members and provide technical support and input into the PIM development process as appropriate (including legal, fiduciary, safeguards etc.)
• Facilitate the completion of the PIM and its presentation to key stakeholders for review and input;

Facilitate and guide the technical team in finalization of the PIM including the Cost tables.

Qualifications and Experience

The consultant should have the following key qualifications and experience:

• Advanced degree in Agricultural Sciences, Agricultural Economics, Statistics, Project Management/Administration; a post graduate in Project Management will be an added advantage.
• At least ten years of demonstrable experience on rural development issues in Uganda, including familiarity with the current national development policy framework and agricultural policies and investment plans; experience working with World Bank projects.
• Strong analytical, communication and writing skills,
• Knowledge of WB guidelines/policies and procedures that are desirable;

Note: The Individual consultant should attach evidence of at least two (2) jobs or appointment letters to confirm that you participated in such assignment.

The timeframe of the assignment

The consultancy services required will take five (5) weeks.

Administration and Reporting

The consultant will report to the Permanent Secretary through the Project Coordinator.

Deliverables

The suggested timetable for the deliverables is as follows with the initial activity based on the date of signing the contract:

Sr. #	Item	Content	Duration
1	Inception Report on review of the PIM	The Inception report shall include the introduction, objectives of the exercise, detailed proposed approach for undertaking the exercise, implementation plan, clear timelines, key tasks, deliverables among others. The report should consist of Background of the consultancy, introduction and background, summary of project description, description of components, institutional arrangements, project management and Coordination, financial management, disbursement, procurement management, monitoring and evaluation arrangements, others as found necessary. Appendices to include TOR, list of references etc. The Consultant will be required to present the inception report to MAAIF, review and then submit the final inception report.	One (1) Week
2	Draft PIM	Review the existing PIM and the restructuring paper Undertake consultative meetings with relevant stakeholders Documents views from the consultative meetings Draft the PIM. Present the draft report to the PCU, project component heads and TPM	Two (2) Weeks
3	Final PIM	Revise the draft PIM Consult the stakeholders if necessary Present the revised PIM to the PCU, project component heads and TPM Submit the PIM to PCU for review and approval	Two (2) Weeks

Role of MAAIF

The Ministry will, among others:

• Provide the current PIM to the consultant and other relevant documents
  1. ACDP Project Appraisal Document (PAD)
  2. ACDP Financing Agreement
  3. ACDP PIM working document
  4. ACDP Restructuring Paper
  5. Agricultural Sector Strategic Plan
  6. National Agricultural Policy
• Provide office space as necessary
• Provide the dedicated staff especially the M&E team to work with the consultant by ensuring that they are always available to work with the consultant
• Facilitate review workshop seeking stakeholder input into the PIM
• Approve the final PIM